1. Define the coffee and its application.
Begin with Arabica, Robusta or both, and explain the intended use. A single-origin filter roast, a blend component and a recurring commercial programme may need different specifications. State your preferred origin, processing method and target profile, while marking any details that remain open.
2. Write down the acceptance criteria.
Record the grade, screen-size requirements and other lot-specific criteria your business uses. Ask which product information is available, and request clarification where terms are unclear. Quality labels alone do not replace agreed specifications for the proposed coffee.
3. Make the quantity unambiguous.
Use kilograms or metric tonnes for the net quantity. Include bag size or packaging preferences separately. Tell the supplier whether the purchase is a trial, a one-off order or part of a recurring programme, and distinguish an estimate from a committed requirement.
4. Ask about samples and evaluation.
Confirm whether a sample is available, which coffee it represents and the proposed size and cost. Share the destination and any evaluation timing. Document the criteria your team will use before deciding whether the proposed lot meets your requirements.
5. Identify the destination and responsibilities.
Name the receiving country, port or delivery location. Ask which party arranges freight, insurance and destination handling, and confirm the named location associated with the proposed shipment terms. Ask your importer or broker for the required document list.
6. Compare the complete quotation.
Check the coffee description, quantity, packaging, currency, validity period and payment arrangements. Identify included and excluded costs. Compare like-for-like commercial scopes rather than headline prices alone.
7. Confirm before committing.
Availability, sample arrangements, documents and delivery timing must be agreed for the actual enquiry. Keep a written record of the proposed specifications and commercial terms. Sending an enquiry does not reserve stock or create a purchase contract.
Ready to begin? Use the quote form to send your brief to Auralite Global, or talk to us by email or WhatsApp.